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Terms & Conditions
STANDARD CONDITIONS OF CONTRACT – from 04.07.23
All Cass Allen Associates projects are carried out to the terms and conditions set out below unless alternative terms are agreed
in writing prior to instruction.
1. DEFINITIONS
In these conditions:-
A. “The Client” means the addressee of the Proposal.
B. “The Consultant” means Cass Allen Associates Ltd or any person sub-contracted by them to carry out work in connection
with the project.
C. “The Project” means the consulting work, the title, nature and scope of which are set out in the proposal.
D. “The Proposal” shall mean the technical proposal and any supporting documents referred to thereon together with The
Consultant’s price estimate set out therein. Unless otherwise agreed in writing, “The Proposal” is valid for acceptance by the
Client for a period 60 days from the date hereof and no longer. The Consultant’s price is chargeable in accordance with Clause
4 below.
E. “The Contract” means the Agreement formed between The Consultant and the Client.
2. GENERAL
(a) The conditions set out below shall, with the proposal, constitute the terms of the Contract. The Contract shall be formed by
The Client, or their representative, instructing The Consultant to proceed with the Proposal.
(b) No other conditions or terms shall be incorporated in The Contract. An acceptance by The Consultant of an order of The
Client shall be exclusively upon these terms.
3. CLIENT’S PROPERTY
The Consultant shall not be liable for any loss, destruction of, theft of or damage to items or property owned, leased or loaned
by The Client and supplied to The Consultant in connection with The Project, except to the extent that the same can be shown
to be due to negligent acts or omissions of The Consultant or anyone employed by them.
4. PRICE
(a) The price shall be exclusive of Value Added Tax. The Client is responsible for any VAT arising from the Contract price and
this will be payable at the date of payment as specified in Clause 5.
(b) Subject to (c) and (d) below the price will be as stated in the Proposal.
(c) Before carrying out any alterations or additions to The Contract, The Consultant shall advise The Client in writing of the
estimated price and effect on the programme and completion date. The Client shall then have an opportunity to consider the
said estimated price and effect and if acceptable will provide written authority within 14 days of the written notification to The
Consultant for any alterations or additions to The Contract.
(d) The Consultant reserves the right to vary The Price on the happening of any of the following:
i) Any increase in costs arising after submission of The Proposal and during the period of The Contract due to an increase in
costs for the work specified due to factors outside The Consultant’s control including without prejudice to the generality of the
foregoing; changes in taxation affecting the services, purchase of additional equipment, bought out materials and consumables.
ii) Any variation in, delay, interruption or suspension of work due to instructions from or lack of information or decision on the
part of the Client or any additional work caused by alterations in The Client’s instructions.
The right to vary The Price under Clause 4(d) is not dependant on any authority given by The Client.
5. PAYMENT
(a) All payments will be made by The Client within 30 days of the date of The Consultant’s invoice. In the case of extended
projects, progress payments at monthly intervals may be required at the discretion of The Consultant.
(b) Where any payment due has not been received by The Consultant within terms stated on the invoice, The Consultant
(without prejudice to its other rights howsoever arising) reserves the right to claim statutory interest and compensation for debt
recovery costs under the late payment legislation.
(c) In the case of projects terminated by either party after full discussion with the other party. The Client is responsible for
paying in full within 30 days of the termination all payments due up to the date of termination and for any costs incurred after
termination but which are incurred as a result of termination.
(d) All payments shall be made by The Client in Sterling either to The Consultant by cheque drawn on a United Kingdom bank
or by mail transfer for the credit of
Account No 04003438
Sort Code: 09-01-50
in the name of Cass Allen Associates Ltd at Santander UK plc
6. SUSPENSION
Work by The Consultant may be wholly or partly suspended and the time of such suspension may be added to the original
period of The Project in the event of overdue payments, stoppage, delay or interruption of work during the period of The Project
as a result of strikes, of the industrial location, other industrial disputes, breakdowns, accident, sickness, failure by The Client to
give adequate instructions or approvals, or any cause whatsoever beyond the control of The Consultant. The Client shall pay all
accounts in full and shall not exercise any rights of set-off or counter-claims against invoices submitted.
7. DURATION AND DELIVERY
(a) The Consultant will make every reasonable effort to perform and carry out The Project from the Commencement Date until
the Completion Date specified.
(b) No extension of the duration of The Project may be made by The Consultant other than arising out of the events specified in
5(b) and clause 6 above unless agreed in writing by The Client.
(c) Delays in delivery shall not render The Consultant liable under any circumstances for damages, consequential loss or loss of
profits.
8. TERMINATION
The Client or The Consultant may terminate The Agreement by giving three months’ written notice by recorded or registered
post to the other party where it considers termination justified on the grounds that no further purpose would be served by
continuing The Project. Notice of termination will only be given by either party after full discussion with the other party of the
reasons for the proposal to give such notice.
9. EXCLUSIONS AND INDEMNITY
(a) The liability of The Consultant to the client for any loss, damage or expense arising from any cause whatsoever and whether
in contract or negligence (other than negligence covering death, or personal injury) shall not, in any one contract exceed
£2,000,000, unless otherwise agreed.
(b) The Consultant cannot guarantee that the objectives set out in The Proposal will be attained but will use every reasonable
effort to do so. The Consultant accepts no liability whatsoever for the accuracy or use of data supplied by third parties.
(c) The Client shall at all times indemnify and keep indemnified The Consultant in respect of all loss or damage or expense
suffered by any third party for which The Consultant may become liable in connection with the carrying out of The Project.
(d) The obligations of The Consultant shall cease upon delivery of any reports information or device. No liability whatsoever
either direct or indirect shall rest upon The Consultant for the effects of any product or process that may be produced by The
Client or any other party, notwithstanding that the formulation of such product or process or commercial transaction may be
based on the findings of The Project.
10. TECHNICAL INFORMATION
(a) The Client shall supply free of charge all pertinent data and information and give such assistance as shall be required by the
Consultant for the carrying out of The Project.
(b) Any drawings, samples, or other matter submitted by The Consultant to The Client and vice versa with the proposal and
used during the course of The Project are confidential and must not be copied or transmitted to any third party, excepting those
advising The Client on matters pertaining directly to the contract, or used for any other purpose whatsoever. The drawings,
models, samples, and other matter remain the property of whichever party supplies them unless specifically agreed otherwise in
writing and must be returned on request.
(c) The Consultant shall be entitled to make, use and return copies of the technical information referred to above (but
specifically excluding technical information acquired from The Client) free of charge for it own purposes.
(d) The Consultant shall be entitled to sub-contract his work out wherever necessary, and it shall be permitted for the subcontractors to have access to all information and data and be subjected to confidentiality of information supplied independent of
any warranties given by the Consultant relating to the confidentiality of the information.
(e) To minimise costs, routine monitoring Client project databases or information networks is not included. Instead it is assumed
that any project changes requiring The Consultant’s input will be drawn to The Consultant’s attention by the Client or whichever
member of the design team requires the acoustic advice.
11. CONFIDENTIALITY OF INFORMATION
(a) Any information relating to The Client’s operations shall be regarded as confidential and will not without the prior written
consent of The Client be used (except in connection with The Project), published or disclosed by The Consultant. This
restriction does not apply to information which is, or at the time of publication or disclosure, has become public knowledge
through no act or default of The Consultant.
(b) The project shall be maintained on a confidential basis between The Consultant and The Client and no information shall be
released during The Project to any third party except by mutual consent of both The Consultant and The Client.
(c) Findings arising out of a project relating specifically to The Client’s product or design will not be published except by mutual
consent of both The Consultant and The Client.
12. INTELLECTUAL PROPERTY
(a) Copyright in all original drawings, designs, proposals, reports, and other written matter originating from The Consultant
whether made pursuant to The Proposal or otherwise shall remain vested in The Consultant at all times.
(b) All Intellectual Property developed by The Consultant during The Project other than in clause (a) above shall belong to The
Consultant. In the case of projects terminated as a result of liquidation, bankruptcy or receivership, all patentable inventions,
drawing designs, proposals, reports and other written matter submitted to The Client with The Proposal and used during the
course of The Project remain the property The Consultant and must be returned on request.
(c) All patentable inventions, non-patentable processes, designs, copyrights, improvements or know-how originating from The
Consultant arising wholly and exclusively from this Agreement and relating to its objectives shall be the property of The
Consultant. Terms for assignment to The Client or joint exploitation shall be the subject of negotiation between The Consultant
and The Client upon completion of the Services and payment of a reasonable royalty and other reasonable conditions to be
agreed between the parties. On payment of all sums to The Consultant from The Client in respect of the assignment or
otherwise, The Consultant shall transfer to The Client all patents and other intellectual property rights arising directly from work on the assignment. Prior to such payment, The Consultant does not authorise The Client to deal in, apply or use any such goods, information, designs and knowhow.
13. ARBITRATION
Any dispute or difference arising out of The Agreement shall be referred to the arbitration of a person to be mutually agreed
upon or failing agreement to some person nominated by the President of the Law Society. The decision by the Arbitrator shall
be final and binding upon and enforceable against the parties.
14. LAW
The Conditions together with The Proposal shall be read, construed and governed by The Laws of England.
15. EXISTENCE OF CONTRACT
Terminations by notice of this agreement by whatever means shall not affect the provision of Clauses 5, 6, 10, 11, 12, hereof.
16. COMMUNICATION
All communications to The Client shall be sent to the address appearing in The Proposal unless some other address has been
notified in writing to the Consultant. All communications to The Consultant shall be sent to the address of The Consultant set
out in the Proposal or such other as may be properly notified.
17. FORCE MAJEURE
In the event that either party is delayed or impeded in the performance of its obligations hereunder by any cause beyond its
reasonable control it shall be entitled to such extension or time for such performance as may be fair and reasonable in all the
circumstances.